6 Best WhatsApp Tools to Organize Chats, Schedule Messages, and Improve WhatsApp


WhatsApp is one of the biggest instant messaging apps in the world with a ton of cool features. But it can still be better, right? These free websites, apps, bots, and browser extensions fix some everyday annoyances and restrictions in WhatsApp and even give you a little insight into how you chat.

1. Blueticks (Chrome): Schedule WhatsApp Messages and Manage Tasks on Chats

Blueticks is one of the best Chrome extensions for WhatsApp, if not the best. It gives superpowers to your WhatsApp chats, breaking its annoying restrictions.

The two main powers Blueticks adds are the ability to schedule messages on WhatsApp Web and to add or manage tasks for each chat or group. In the free version of Blueticks, you can schedule one message at a time. Similarly, you can set up to four tasks per group or contact, not more than that.

Blueticks also enables users to launch WhatsApp campaigns. This is an efficient way to create a template message, send it to multiple users customized to their names, and check responses. In the free version of Blueticks, you’ll see Blueticks branding in your campaign, but that can be removed in the paid version.

The only downside of Blueticks is that while it’s fantastic, it only works with WhatsApp Web in Chrome. So when you’re out and about, your phone doesn’t show the tasks you stored on your WhatsApp Web. It’s a little annoying, but given how many things Blueticks does well, it’s one of the must-have extensions for WhatsApp.

Download: Blueticks for Chrome (Free)

2. Cooby (Chrome): Organize WhatsApp Chats in Tabs, Create Reminders, and More

The only reason we aren’t saying Blueticks should be your default way to use WhatsApp Web is because of Cooby. This Chrome extension is as powerful and has plenty of cool features. The only thing is, Cooby can’t do what Blueticks can, and vice versa.

Here’s a quick look at Cooby’s impressive features:

  • System Tabs: Cooby creates a few tabs that auto-update depending on activity and nature, such as unread, awaiting reply, needs reply, groups, 1:1, and official accounts.
  • Custom Tabs: You can create additional tabs and add chats to them, such as Work or Family, to organize your chats and manage them easily.
  • Notes and Reminders: You can add a reminder in any chat or set a note that will be visible only when you’re in that chat.
  • Schedule Events: Integrate Google Calendar with Cooby to quickly schedule events with others, so they can accept or decline meeting invitations.
  • Message Non-Contacts: You can send a message to anyone without having that contact saved on your phone.
  • Share Conversations: Cooby asks you to select a range of messages in a chat and creates a beautiful screenshot link to share them with others, saving you the trouble of taking multiple screenshots yourself.
  • Templates: Set up message templates to quickly send messages you use often.

The free version of Cooby lets you use all these features while adding a few restrictions (like three custom tabs and up to 10 reminders a month). The premium version is completely unlimited.

Download: Cooby for Chrome (Free)

3. Polls for WhatsApp (Web): Create Anonymous Polls for WhatsApp Users

Polls for WhatsApp is the easiest way for anyone to create a multiple-choice poll and share it on WhatsApp while tallying the results automatically. Poll creators need to sign in to the site with a Google account to view the results, but poll participants never need to leave their WhatsApp chat.

The polls are pretty basic. You write out the full question and add multiple choices. You can set how long the poll will run and even give it a name so it’s easier to find in your dashboard. Once created, you can share the poll on WhatsApp groups, with each choice appearing as a link. When a user taps a link, it’s recorded as their vote.

In your dashboard, you can see the total tally of votes for all choices. The free version is only for anonymous polls, but in the paid version, you can record who voted for what, along with a few other advanced options for questions. But really, the free version is perfect for running quick polls that people are likely to participate in because all they need to do is tap a link once.

4. Watomatic (Android): Set Auto-Reply Messages for WhatsApp

Can’t reply because you’re busy in a meeting or on vacation? Perhaps you’ve quit WhatsApp or are taking a break. Seeing unread messages can seem rude or curious to people, though. Watomatic is a great way to ensure people know you aren’t ignoring them by setting simple auto-reply messages.

Watomatic works with WhatsApp as well as Facebook Messages. You can switch it on and off with a simple toggle. The message is completely customizable, and the Watomatic Reddit community has shared a few examples of their best messages if you want to use them as a template.

Of course, there’s the danger that these messages will overwhelm people or get annoying. To deal with groups, you can turn Watomatic on or off separately for groups so that your auto-reply message doesn’t show up when others are talking without you. Alternatively, you can try the beta feature, which sets how many times in a day your auto-reply message will be sent, which is ideal for individual chats.

Download: Watomatic for Android (Free)

5. Transcriberz (WhatsApp): WhatsApp Bot to Transcribe Voice Notes

WhatsApp’s voice notes are both a boon and a curse. It’s nice to quickly say what you want instead of typing it out, and you can even speed up voice notes if you’ve got a bunch of them. But the recipient has to play it back often at the risk of others overhearing. The convenience of a text message is that it’s available at a glance in spaces where you can’t or don’t want to hear voice notes.

Transcriberz is a free bot that listens to voice notes and transcribes them automatically. To use it, you’ll need to click the Speak Up button on the Alfred bot on their site. Do this from your phone, which will open Alfred in WhatsApp and prompt you to add the bot as a contact. Then, whenever you receive a voice note and want to read it, forward it to Alfred on WhatsApp.

Alfred is extremely fast and in our tests, delivered pretty good results. The punctuation was a bit off, but that’s a given with such bots. Overall, it’s a fantastic free service that currently works with English, French, German, Spanish, and Hebrew. Voice notes have a maximum limit of 60 seconds and are not stored on their servers to protect the user’s privacy.

6. WhatsAlysis and WhosWhat (Web): Analyze WhatsApp Chats for Statistics

Who talks the most in a group? How many messages have you and that friend sent to each other? What time of the day are your chats most active? WhatsAlysis and WhosWhat are two cool free apps that analyze your chats to generate fun and insightful statistics.

Both apps work for individual chats or group chats. You’ll have to export the individual or group chats, one of the essential WhatsApp tricks everyone needs to know. Then upload it to the website, and wait while they analyze it and show you the results.

WhatsAlysis gathers data like the total messages sent, how many by each person and lays it out on a pie chart. It also notes your hourly messaging activity and gives you a list of the most-used words in the chat. You’ll see all the former titles if you’ve changed the group’s subject.

WhosWhat tries to keep things more fun, analyzing time gaps between messages to note “conversation killers” and sorting messages at odd hours to find the night owls. Their servers took a lot more time than WhatsAlysis, but with both services being free, it’s best to try both.

The Best WhatsApp Trick You Need to Know

As you can see, these bots, websites, and extensions make WhatsApp better and easier to use. But one of the best ways to improve WhatsApp is a hidden trick within the app itself.

Did you know you can create unlimited chats to talk with yourself? It’s simple. Create a group adding yourself and a friend, and then remove the friend from the group. This group is a private space for you to jot down whatever you want. You can create a group for tasks, another for notes, a third for a personal journal, and so on. And because it’s not reliant on any third-party app, the groups are available on all your devices and protected by WhatsApp’s privacy policies.

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